Guide to Running a Successful Campaign Timing

1. Timing

2. Building The Hype

In preparation for your kick-off, prepare two newsletters.

• The first is sent home to parents about two weeks before the kick-off to advise them of what your group will be doing and how this will benefit the participants.
• The second is sent home on the day of the kick-off. It discusses the sale dates, cash procedures, products and reminds participants and parents of your goal.

Visual Promotions
Prepare a display case in a prominent area in your building to show-off product samples and any prizes you are offering. U-Can Fundraising will provide promotional posters, if needed. Shortly before or in conjunction with your kick-off, unveil the display to intensify enthusiasm for the campaign.

Charting Progress
Progress thermometers and chocolate bar charts are great visual aids for keeping everyone informed of how the sale is progressing. Place your progress reports in prominent places throughout the building and keep them updated.

The Kick-Off Meeting
A great sales kick-off assembly leaves everyone super-charged for the sale. It's an event that explodes with information, enthusiasm and inspiration.

Remember to emphasize the importance of politeness when participants introduce themselves to others as a representative of your organization. Also, review selling and cash procedures. Make sure all participants understand that cheques are to be made out to your organization and not your fundraising partner.

Maintaining the Momentum
Use daily announcements, news updates or whatever else it takes to keep the enthusiasm and momentum of your sale going throughout the campaign. Keep the progress reports up to date. Offer daily draw prizes for the most proficient sellers.

3. Receiving And Distributing Your Order

When your product arrives, count all boxes immediately. If necessary, ask the driver to make a note of any damaged boxes or shortages.

If you discover any damages, shortages or overages after the driver has left, please report them to U-Can Fundraising as soon as possible.

U-Can will ship any missing products to you at no charge if we are notified within 24 hours of the arrival of your order. From time-to-time customers find they placed their order in error and need to re-order items. U-Can will promptly process any re-order to ensure a smooth campaign.

If you have damaged items, U-Can's customer service representatives will provide you with instructions for their replacement.

Distributing Products
Products need to be distributed to each seller and accounted for. Consider this process another opportunity to get participants excited about the campaign and to explain the procedures.

Most schools will call one classroom at a time to a specified area to distribute the items. Sports clubs typically hand them out after practices. It is important to try to maintain order and organization during the hand-out in order to keep accurate records.

Teachers or volunteers should keep a record of the quantity given out to each child. Subsequent records must be kept of returns, cash received and additional items taken.

Re-Orders
We recommend delaying the ordering of additional products a day or two to reduce the number of invoices you will receive and need to account for later.

Returns
Product returns are accepted by U-Can Fundraising up to 30 days after delivery. All returns must be given an Authorization Number by a U-Can representative before they can be accepted. All returns are to be sent freight prepaid by you, except when goods are damaged or defective. Returns will not be accepted without a Return Authorization Number and freight prepaid unless authorized in advance by a U-Can customer service supervisor.

4. Managing Your Funds

Invoices and Statements
U-Can will invoice separately for each order placed. The invoice details products, quantities and all costs related to your order.

5. Asking for Help

Do not hesitate to contact U-Can Fundraising to ask for advice on any fundraising related topic. With 25 years experience, we are ready, willing and able to help in any way we can to ensure your group reaches its goals.